Party!!!! Friday May 15 @ 12 noon

It's time to celebrate yourself!

Especially those of you that are graduating!!

Please join us for our semesterly Student and Staff Appreciation Party over in Fromm Hall. In addition to chowing down on delicious food and having a good time socializing, we will present the books and honorary nameplates for the graduating student assistants. Here in Reference that will be Mario, Charlotte, Hannah Bunting, Hannah Ingram, and Paul. It's a fun moment to reflect on all you've accomplished this year, and cut loose with a sigh of relief.

Hope to see you there!

Friday, May 15
12 noon - 1:30 pm
Fromm Hall, Xavier Auditorium (room 120)
University of San Francisco


End of the year wrap up

Hi everyone,

A couple things related to the end of the year, as we wrap up this semester.

Finals Schedule

There is a sign up sheet at Ref Desk for shift coverage for finals. We have some shifts that are up for grabs due to our extended finals hours. Also, there may be a fair amount of shift swapping needed then, so use this schedule to indicate shifts you need to have covered and shifts you would like to sign up to cover.


It's the end of the year so it means it's time for us to check in about how the year went, in regard to your work performance. Also, this is you chance to tell me what parts of your job are useful/fulfilling, how things could be better, and what your goals are so we can work to reach them together. These one-on-one meetings will take place the week of May 4, so start thinking about what you would like to discuss with me, your supervisor.


I will have limited shifts over the summer (1 shift of approx. 4 - 6 hours per day), and you can work until August even if you are graduating in May. If you want to work, email me the following info:
- What date ranges you are available
- What days of week and what time of day you want to work (e.g. Mondays and Wednesdays in the morning)
- How many hours/week you want to work

Photo by Moahim from Wikimedia Commons

In case the Printing Room staplers jam...

In case you can't open the tray to refill the staples in one of the two electric staplers in the Printing Room, Charlotte figured it out and has made a guide to help! Here it is with the entire owners manual.

Click here for the PDF of Charlotte's annotated owners manual

Basically the trick is unjamming the stapling mechanism right above where the staples come down with a ballpoint pin or similar tool. Then the button works to open that part.

Fall 2015 Schedule

For those of you not graduating, tis the class registering season, which means I need to know your schedule for next semester.

I know it seems early -- the long, awesome summer reaches out before us -- but I will be hiring new people over the summer and needs to see if their availability jibes with yours.

Estimate where you need to, and just let me know if you have other pieces that need to come together, like an internship or whatever, and we'll remain flexible.

So go on and download the form (here's the PDF and here's the Word Doc), fill it out, and give it back to me. I need it by May 8, 2015.
You can send it to me electronically or you can give me a hard copy.


Photo by Alex Florstein and downloaded from Wikimedia Commons

Privacy Screens for the Computer Lab

Hello! We now have privacy screens for monitors in the computer lab.


New Policy

If you receive a complaint from a patron that someone is viewing offensive material (e.g. pornography, hate propaganda, etc.) on a lab computer, please offer a privacy screen to the patron who is viewing the offensive material. If the patron who is viewing the offensive material refuses the privacy screen and continues to view the offensive material, consult with the librarian on duty and s/he will call Public Safety to escort the offending patron from the building. We don't expect this to happen, but if it does, it is appropriate to contact Public Safety. If you are working alone at the Reference Desk when this happens, consult with the library assistant on duty at the Circulation Desk, and s/he will call Public Safety.

These privacy screens are not checked out -- you would simply take one out of the cupboard, offer it to the patron, and hopefully when they are done, they will return it to you.

About the Privacy Screens

The privacy screens are made by 3M and we have three sizes to fit the different sizes of monitors in the lab (17", 20", and 22"). There are also 3M brand microfiber clothes to wipe them down.


The privacy screen hangs off a computer monitor with these tabs, which also slide back and forth. Careful -- don't let it slide off and get lost while you're carrying it! To use it, all you have to do is position it on top of the monitor and hang it on there. Feel free to experiment with your monitor at the Reference Desk.


All of this is located in this cupboard at the Reference Desk, next to the cupboard that houses your folders.


As you may remember from this post, we strive to support academic freedom, and for that reason we do not judge what decisions a patron makes in respect to their online research. We're hoping the use of privacy screens makes the computer labs an inclusionary space for all.

What are your thoughts on the matter? Leave a comment below. Thanks!

Meet & Greet Wrap Up

The Meet & Greet this past Sunday was a success! Thanks again for coming.

Here's a PDF of the agenda:
Student Assistant Meet & Greet 2015 Agenda

Here is a list of book that were mentioned by your coworkers during the Meet & Greet:

At home : a short history of private life by Bill Bryson
East of Eden by John Steinbeck
The circle : a novel by Dave Eggers
The man who mistook his wife for a hat and other clinical tales by Oliver Sacks
Fifty shades of Grey by E.L. James (the book is better than the movie!!)
The plague by Albert Camus
The stranger by Albert Camus
A child's garden of grass by Jack S. Margolis (You may not be able to get this one through Link+ but you can listen to an audio recording of it through San Francisco Public, or on Youtube, lol.)

As for trainings at CIT, here is the link to their class schedule. It looks like we missed most of the Excel trainings, but there is one for advanced Excel on Mac on Friday (2/27) at 10 am. If you want to go, let me know!

meet and greet 2015

Spring Break 2015

Spring Break is around the corner, March 16 - 20. In case you have plans to jet off to some exotic locale, I got you covered!

We're doing a special alternate schedule that covers Saturday, March 14 through Sunday, March 22. All regularly scheduled shifts during this time are suspended. If you wish to work, tell Kelci what days/times you are available, and how many hours you would like in total for that time period. Check out the library's Spring Break hours to inform yourself of the possibilities. The deadline is March 1.

photoshop Balcón_del_Mediterráneo,_Benidorm,_España,_2014-07-02,_DD_21
Photo by Diego Delso, from Wikimedia Commons


2015 Meet & Greet

Our annual Meet & Greet has been finalized!

Sunday, February 22, 2015
12:30 pm - 2:30 pm
Gleeson Library, USF
Meet at the Reference Desk

Pizza will be served! Comment here if you have dietary restrictions.

Looking forward to it!

Photo by Arturo de Frias Marques

Held Jobs

Have you encountered the message about jobs Held on the Xerox machines?


In my experience this means that the print job specified a paper size that the machine doesn't have. If you see this, touch Job Details to see what paper size the job requires. If you see a message about Resources Required, it usually refers to requiring a specific paper size.

Once a job like this has been sent from a computer or USB memory stick, you cannot change the paper requirements -- the machine expects you to supply the required paper.

To get it to print correctly from USB, go to Program Next Job, select the file, and then change the paper requirements before hitting the green start button. The new job will hop over the held jobs and print out, forced down to the size of 8 1/2" x 11". After that, you can decide to cancel the held job or not, it doesn't matter.

See this tutorial I made:

To get it to print correctly from a computer, check the paper size in the document's settings and send it again as 8 1/2" x 11", or change the paper size in the print dialog box.

User Lock Out

If a student gets a message that they've been locked out, there is a three part response:

1) This won't last forever -- it clears on its own in 30-60 minutes (don't know the exact time limit)
2) The student probably did not log out correctly from another machine previously, and their account is locked on that machine. Advise the student to log out of the Xerox machines once they're done, to give the machine a full 3 seconds to process the logout, and to not swipe their card in and out of the reader multiple times too quickly in the future to prevent this from happening again.
3) On the original machine ("the scene of the crime"), they have to try logging in again, or they can try power cycling the machine to reset the accounts. Caution: power cycling a machine can take about 15 minutes. It takes a while for the machine to shut down and load back up properly.

IMG_0987 power cycle
Here is the power button to power cycle the machine.

Job Status

Usually going around in the Job Status menu will tell you loads about what's up with the printer, especially if it isn't printing something. See this tutorial:

Hello everyone, just a reminder we are still working on the list and measurements of books with yellow flags. Please see this post for links to the spreadsheet and instructions.

Now that the semester has started, devote approx. 30 minutes to this each shift, as long as you're working with a librarian and it's not busy.

If you haven't been trained on this yet, ping me for a training if I don't get to you first! :) Please don't start on it if we haven't talked yet.

Many thanks fabulous friends!


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